Cover Letter Format with Sample


A cover letter is a letter which is attached with a CV or résumé.  It does more than introduce a CV or Resume’. A cover letter is important owing to its worth mentioning traits which are as follows:
  • It elaborates the experiences in a story-like format which add in the body of information provided in a CV or Resume’.
  • It relates the experiences and skills to job requirements.
  • Makes it clear to an employer that you are individualizing this particular job application.
  • It provides a sample of applicant’s communication skills which play a vital role in any job.
How to Format a COVER LETTER
In order to learn the format of a cover letter, one should keep following important points in mind:
  1. Address of the applicant should be written as a header to the page.
  2.  Under this against the left margin, the name of the person and company name to whom cover letter is being sent.
  3. If the Name of the receiver is known, this comes next along the left margin as: Dear Mr. (Name) or Dear Mrs. (Name). If name is not known,” Dear sir or Dear Miss” is written.
  4. Body of cover letter should comprise of three paragraphs consisting of the following points:
    a. If you are applying for an advertised vacancy, mention the name of the job and reference number in the first paragraph.
    b. In the second paragraph, state what attracts you in that particular job and also relate it to your skills and same job experiences in other companies if this is not your first job.
    c. In the last paragraph of a cover letter, let the perspective employer know the dates when you will not be available for interview. Also thank him in anticipation for considering your application and mention that you are waiting for their response.
  5. If you know the name of the employer, end your letter by writing under the last paragraph as “Yours sincerely”. Or if name of the employer is not known, “Yours faithfully” should be written in place of yours sincerely.
  6. Leave space (at least an inch) before mentioning your name and sign in this space using your usual signature.
  7. Write your name below your signature.
Dos of a Cover Letter
  1. A Cover letter remains relevant and crucial because it’s an introduction as well as an opportunity to state why the applicant is the best person for the job.
  2. A cover letter is a sales letter. Also a cover letter is the spokesman of a CV or a résumé. Therefore, give the spokesman an opportunity to speak.
  3. Custom-made, tailor made. Always send a custom-made cover letter with your résumé – a person/company/industry specific cover letter. These details need to be correct and accurate.
  4. STAND OUT FROM THE CROWD. Your watchwords should include Value addition to the company or organization.
  5. Try to make a personal connection with the company. You should show why you are interested in that particular company or that particular position.
  6. Highlight your achievements and relate how these achievements may assist your prospective employer. A good cover letter adds more to the résumé.
  7. Focus on the needs of the company and how you can fulfill these needs. A company hires the employees to have a job done – so you should focus on that particular thing.
  8. Inherent attributes of your personality need to be intimated explicitly. It includes quality of leadership, your values, and motivations for you.
  9. Ending of the cover letter is just as important as its beginning and the middle. It’s a golden chance to make a strong and lasting impression.
  10. The ending of the letter should be creative and different from routine and conventional letters.
  11. Keep your letter clear, concise and to the point. Don’t make the employer work to read your letter!12. Use your own words and refrain from using clichés.
  12. Check your spellings and grammar used in the letter.
  13. You must answer the question “Why should I see you?”
Don’ts of a Cover Letter
  1. Cover letters never start with TO WHOM IT MAY CONCERN
  2. Please find attached my résumé is not enough for an employer to consider you. When you do this you are at a disadvantage to the person who submits a professionally written cover letter.
  3. Never repeat what is résumé. A cover letter is not a clone of résumé.
For better comprehension of a cover letter we have a sample of cover letter which has 7 components in its format. These 7 components have their specific placement which can be better understood by looking at sample which is given below.









About the instructor

Waseem Ahmad

Lecturer in English at UCMS

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